The
City of Richmond Department of General Services is seeking a highly qualified individual for the position of
Program and Operations Manager within our
Fleet Division. The incumbent will be responsible for providing leadership and strategic direction for the city's Fleet Services in the areas of vehicle/equipment maintenance and repair, acquisition, and disposition, fueling and motor pool operations. Additionally, the
Fleet Manager will formulate long-range goals for the organization, develops policy and position papers and report progress of major activities to executive level administrators through reports and conferences.
- Provides leadership and strategic direction for determining priorities, goals and objectives to meet the City's vehicle and equipment needs to include developing equipment specifications, overseeing and coordinating equipment procurement, establishing contracting procedures and coordinating contract work, and establishing and administering systematic, cost effective, and efficient programs in the areas of vehicle/equipment maintenance & repair, acquisition and disposition, fueling and motor pool operations.
- Establishes, implements, and evaluates internal systems to effectively meet operating goals and objectives.
- Develops and evaluates policies and procedures to effectively implement departmental operations; promotes staff collaboration, innovation, and critical thinking in developing solutions and approaches to departmental issues.
- Responsible for the overall financial management of the agency to include budget research, development, preparation, and budget monitoring to ensure cost effectiveness and ensures that purchasing and financial transactions are properly conducted in accordance with City administrative policies and procedures.
- Develops proposals and reports and presents recommendations to the General Service Director, City Council, and other groups.
- Responsible for implementing programs, policies and procedures in purchasing, inventory systems, parts management, computer utilization, communication flow, general financial and accounting, accountability systems and cost evaluation systems.
- Responsible for the overall leadership and oversight of the agency. Provides leadership, counsel, motivation, constructive performance feedback, arranges for training of employees, and administers discipline to all staff assigned in support of the mission and strategic goals.
- Determines personnel needs, establishes positions, interviews, and selects departmental personnel. Adjusts in the organization to meet changing needs of the department.
- Establishes and directs operational and safety policies for the facility and the fleet; tours the facility periodically to inspect equipment and installations; examines work areas to determine if safety regulations are being observed and if accident prevention devices are being used.
- Performs other duties as assigned.
Incumbents serves as an Essential employee, which means that the incumbent is required to work when the City is closed due to public emergencies, critical or hazardous conditions, or inclement weather.
MINIMUM TRAINING AND EXPERIENCE:- Bachelor's degree in business, accounting, finance or public administration or field related to assignment.
- Six years of journey-level professional experience in area related to assignment
- Two years of supervisory experience
- An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification
LICENSING, CERTIFICATIONS and OTHER SPECIAL REQUIREMENTS:- Virginia driver’s license
- Previous experience managing fleet and vehicle (including heavy equipment) maintenance operations
PREFERRED QUALIFICATIONS:- Previous experience management fleet and vehicle (including heavy equipment) maintenance operations.
- Fifteen (15) years of professional experience in area related to assignment.
- Ten (10) years of supervisory experience in Automotive Maintenance Management
KNOWLEDGE, SKILLS, AND ABILITIES: TYPICAL KNOWLEDGE, SKILLS, AND ABILITIES: These are a representative sample; position assignments may vary.
Knowledge (some combination of the following):- Accounting, budgeting, accounts payable/receivable
- Computer programs such as Microsoft Office Suite
- Cultural development
- Data analysis
- Data management
- Electronic databases and related software applications
- Federal regulations pertaining to assigned area
- Federal, state, and local laws and legal procedures related to focus area
- Processes and procedures related to the assigned area
- Project management
- City guidelines and standards
- In-depth knowledge in area of focus
Skills (some combination of the following):- Communicating and coordinating with various internal and external departments
- Creating and implementing policies and procedures
- Gathering and interpreting data routinely
- Interpreting and applying federal regulations for programs
- Managing contracts, projects, data, reports, etc.
- Overseeing the daily accounting and procurement functions
- Overseeing the financial and operational aspects of programs of focus
- Overseeing daily operations and directing workflow
- Setting timetables, achieving milestones, tracking progress, and taking corrective actions
- Supervising, including conducting performance evaluations, mentoring, etc.
- Understanding a program's intent and application
- Writing standard operating procedures
- Coaching
- Conducting, attending, and participating in various meetings; providing input as needed
- Reviewing, preparing, and submitting reports
- Customer service
- Oral and written communication
Abilities (some combination of the following):- Adapt
- Think critically
- Grasp overall objectives and determine steps to achieve the objectives
- Multi-task
- Organize
- Problem solve
- Manage time effectively
- Evaluate and analyze data
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. Prospective and current employees are invited to discuss accommodations.
ENVIRONMENTAL HAZARDS: Working conditions may include exposure to travel to other locations within the City of Richmond as well as outside of the City of Richmond; exposure to hazardous physical conditions such as mechanical parts, electrical currents, vibrations, etc.; atmospheric conditions such as fumes, odors, dusts, gases, and poor ventilation; inadequate lighting; intense noise; and environmental hazards such as disruptive people, imminent danger, and a threatening environment.
PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT: Due to the nature of work assignments, incumbents must be able to perform detailed work on multiple, concurrent tasks, with frequent interruptions and under time constraint. The essential duties of this classification may require the ability to regularly talk, hear, see, and perform repetitive motions; frequently finger; and occasionally climb, balance, stoop, kneel, crouch, reach, stand, walk, list, grasp, and feel. The working conditions may include environmental hazards. In terms of the physical strength to perform the essential duties, this classification is considered to be light work, exerting up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects.