Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Records and Public Disclosure Coordinator (Forms & Records Analyst 3)within the Spill Prevention, Preparedness, and Response Program.
Location:
- Headquarters Office in Lacey, WA.
- Upon hire, you must live within a commutable distance from the duty station.
Schedule:
- This position is eligible for telework and flexible schedule options.
- As physical records are stored at the Headquarters Office, you will be required to work on-site at least three days per week.
- Schedules are dependent upon position needs and are subject to change.
Application Timeline:
- Apply by May 28, 2025
- This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.
In this role, you will serve as the Records and Information Management (RIM) Coordinator for the Spills Program. This critical position involves frequent collaboration with diverse team members focused on preventing, preparing for, and responding to spills. Given the emergency nature of much of our work, effective records management is essential to support our mission. You will work closely with the Information Governance Office and lead the program in developing records retention guidance and fulfilling public disclosure requests and litigation holds.
What you will do:
- Serve as the program’s lead expert in identifying and analyzing paper and electronic record/file system problems, and recommend improvements and efficiencies for digital records management tools and methodologies to the Program Management Team.
- Oversee the daily delivery, distribution, access, maintenance, and overall management of the Spills Program's files and records.
- Manage the Spills Program library and maintain shared record and file system.
- Maintain file inventories and track records disposition.
- Establish and maintain processes and practices to maintain Spills Program files in accordance with the records retention schedule.
- Support the development of record retention schedules, essential records protection programs, and procedures for records disposition and transfer.
For detailed information on how we calculate experience, please visit our Recruitment website.
Required Qualifications:
Six (6) years of experience and/or education as described below:
- Experience with administrative support, forms, and/or records management.
- Education: College-level coursework.
Examples of how to qualify:
- 6 years of experience.
- 5 years of experience AND 30-59 semester or 45-89 quarter college credits.
- 4 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
- 3 years of experience AND 90-119 semester or 135-179 quarter college credits.
- 2 years of experience AND a Bachelor’s degree or higher.
Special Requirements/Conditions of Employment
- Must hold and maintain a valid driver's license and be able to operate a motor vehicle.
Desired Qualifications:
- Knowledge of state public disclosure, records retention, and purchasing regulations and requirements.
- At least two (2) years of experience in forms and/or records management.
If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
- Cover letter, describing your interest in and qualifications for this position
- Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website.
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
- Please contact us at 360-407-6186 or careers@ecy.wa.gov
- If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
- For specific questions about the position location options, schedule, or duties, please contact Jase Brooksat Jase.Brooks@ecy.wa.gov
- If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team atcareers@ecy.wa.gov
About the Spill Prevention, Preparedness, and Response Program
The Spill Prevention, Preparedness, and Response Program’s mission is to protect preserve, and restore Washington’s environment. The Spill Program’s vision is to create a zero spills world.This position is in the Spills Program's Statewide Resources Section, which provides internal coordination and support to team members working in spill prevention, preparedness planning, response, recovery, and program administration.
About the Department of EcologyAs the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
We believe that DEIRis both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives(Download PDF reader), Combined Fund Drive, SmartHealth *Click here for more information
To learn more about Ecology, please visit our website, explore Working at Ecology, check out our Strategic Plan, and connect with us on LinkedIn, Facebook, Instagram, YouTube, or our blog.
Equal Opportunity Employer:The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
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